How a 200-Attorney Law Firm Standardized Signatures in 1 Day
Hargrove & Associates LLP had 200 attorneys each creating their own email signatures, resulting in inconsistent branding and missing legal disclaimers. By deploying Siggly firm-wide, they achieved 100% compliance with bar association requirements and eliminated signature-related IT support tickets entirely.
Key Capabilities Used
Template Locking
Attorneys can update personal details but cannot modify the firm's approved layout, fonts, or disclaimer text.
Legal Disclaimer Enforcement
Mandatory confidentiality notices and bar-required disclosures are appended to every outgoing email automatically.
Directory Integration
Synced with the firm's Active Directory to pull attorney names, titles, practice groups, and office locations.
Instant Rollout
Server-side deployment pushed signatures to all 200 mailboxes simultaneously without requiring attorney action.
The Challenge
Hargrove & Associates LLP is a mid-size law firm with 200 attorneys across four offices in Chicago, New York, Dallas, and Washington, D.C. Each attorney had been creating their own email signature for years, leading to a patchwork of fonts, layouts, and branding inconsistencies. Some signatures included the firm logo, others did not. Some listed bar admissions, others omitted them entirely.
The firm's general counsel flagged a compliance risk: several attorneys were sending emails without the required confidentiality notice, and a handful were using outdated firm branding from before a 2022 rebranding effort. The IT team had fielded over 40 signature-related support tickets in the previous quarter alone, ranging from formatting issues in Outlook to broken logo images.
Managing Partner Elena Voss directed IT to find a solution that could enforce a single, approved signature template across the entire firm within one week — without disrupting billable work or requiring attorneys to take any action.
The Solution
Template Design & Approval
The marketing team designed three approved templates — one per practice group style — using Siggly's visual editor. The general counsel reviewed and approved the legal disclaimer language in a single afternoon.
Active Directory Sync
Siggly connected to the firm's on-premise Active Directory to import all 200 attorney profiles, including name, title, practice group, office location, direct dial, and bar admissions.
Rule-Based Assignment
Assignment rules automatically matched each attorney to the correct template based on practice group and office, with the appropriate state bar disclaimer appended.
Server-Side Deployment
Signatures were deployed via Exchange transport rules, meaning attorneys saw no disruption. The rollout completed in under 4 hours on a Friday evening.
The Results
Within 24 hours of deployment, all 200 attorneys were sending emails with fully compliant, brand-consistent signatures. The firm's IT help desk reported zero signature-related tickets in the 90 days following launch — down from 40+ in the prior quarter.
The general counsel confirmed that every outgoing email now includes the required confidentiality notice and bar admission disclosures. The marketing team gained the ability to update signatures firm-wide in minutes, which they used to promote the firm's annual client summit, generating 35 event registrations directly from signature banner clicks.
Managing Partner Elena Voss noted that the deployment was "the smoothest IT initiative we've executed in five years — attorneys didn't have to lift a finger, and our brand finally looks unified across every client touchpoint."
"We went from 200 different signatures to one cohesive brand in a single day. No attorney had to change a setting, open a ticket, or even think about it. Siggly just worked."
David Okafor
Director of Information Technology, Hargrove & Associates LLP