Deploy Signatures to Your Team

Learn how to deploy email signatures to your team members.

Prerequisites

Before deploying signatures, ensure you have:

• Connected your email provider (Google Workspace or Microsoft 365)
• Created at least one signature template
• Team members synced to your organization

Deployment Methods

Method 1: Deploy to All Users

1. Go to Templates and select your template
2. Click Deploy
3. Select All Users
4. Review the deployment preview
5. Click Confirm Deployment

Method 2: Deploy to Specific Users

1. Go to Team in the sidebar
2. Select the users you want to update
3. Click Assign Template
4. Choose the template to deploy
5. Click Deploy Now

Method 3: Deploy by Department

1. Go to Templates and select your template
2. Click Deploy
3. Select By Department
4. Choose the departments to include
5. Click Confirm Deployment

What Happens During Deployment

1. Siggly renders each signature with the user's personal data
2. The signature is pushed to the user's email client
3. The signature becomes their default for new emails
4. Deployment status is logged in the audit trail

Deployment Status

Check deployment status in the Team section:

• ✅ Deployed - Signature successfully applied
• ⏳ Pending - Deployment in progress
• ❌ Failed - Check error message for details

Troubleshooting

Signature not appearing:

• Verify the user's email is correctly synced
• Check that the email provider connection is active
• Try redeploying to that specific user

Wrong information showing:

• Update the user's profile data in Team settings
• Redeploy the signature

Best Practices

• Test deployments with a small group first
• Schedule deployments during off-hours
• Communicate changes to your team beforehand
• Keep a backup of previous templates