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Departed employee signatures cleaned up
< 1hr
Time to revoke signature access
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Orphaned signatures with outdated info
Offboarding Features That Protect Your Organization
Automatic Signature Removal
When an employee is removed from your directory, their Siggly signature is automatically deactivated. No lingering access or outdated information.
Security-First Offboarding
Ensure departing employees cannot continue using company-branded signatures after their last day, protecting your organization from misrepresentation.
Scheduled Deactivation
Schedule signature deactivation for a specific date aligned with the employee departure date for precise timing.
Offboarding Audit Log
Maintain a complete record of all signature deactivations and offboarding actions for compliance and HR documentation.
Employee Offboarding Signature Checklist
Remove employee from active signature template assignment
Deactivate their personal signature immediately
Remove employee from any active banner campaigns
Archive signature data for compliance records
Update team member counts in department templates
Verify no shared mailbox signatures reference departed employee
"We had a former employee whose branded signature was still being used months after they left. That was a serious brand risk. With Siggly, offboarding now includes automatic signature removal and we never worry about it."
Thomas Grant
HR Director, Hawthorne Consulting Group
Frequently Asked Questions
What happens to signatures when an employee is removed from the directory?
Siggly detects the removal automatically and deactivates the employee signature. You can also manually deactivate signatures at any time from the admin dashboard.
Can I schedule signature deactivation for a future date?
Yes. You can set a specific deactivation date that aligns with the employee last day, ensuring the signature remains active until exactly when it should not.
Is offboarding data retained for compliance purposes?
Yes. Siggly archives offboarding records including when signatures were deactivated, by whom, and full change history for audit and compliance needs.
Can a deactivated signature be reactivated if an employee returns?
Yes. If an employee returns to the organization, their previous signature configuration can be restored and reactivated from the archive.