Email Signature Answers
Quick, direct answers to the questions teams ask most about managing email signatures at scale.
Can you have different email signatures for different departments?
Yes. With Siggly you can assign a distinct signature template to each department — sales, support, legal, HR — and it deploys automatically to the right people across Google Workspace and Microsoft 365. Native Gmail and Outlook settings only allow one org-wide footer, so department-specific signatures require a management tool like Siggly.
How do I update everyone's email signature at once?
To update every employee's email signature at once, use a centralized signature manager that deploys server-side. With Siggly you edit one template and push the change to all mailboxes across Google Workspace and Microsoft 365 in a single click — no per-user edits, no IT tickets, no employee action needed.
How do I stop employees from changing their email signature?
To stop employees editing or removing their email signature, deploy it server-side and re-apply it on a schedule so any manual change is overwritten. Siggly enforces approved signatures across Google Workspace and Microsoft 365, so every email leaves with the correct, on-brand, compliant signature.