Can you have different email signatures for different departments?
Yes. With Siggly you can assign a distinct signature template to each department — sales, support, legal, HR — and it deploys automatically to the right people across Google Workspace and Microsoft 365. Native Gmail and Outlook settings only allow one org-wide footer, so department-specific signatures require a management tool like Siggly.
How Department-Based Signatures Work in Siggly
Assign Templates by Department
Map each department to its own signature template. Employees are matched automatically from your directory or HR system.
Visual Rule Builder
Create rules by department, job title, location, or any custom attribute — no scripting or transport rules required.
Automatic Updates
When someone changes departments, their signature updates automatically on the next sync. No manual re-assignment.
Consistent Branding
Every department stays on-brand — shared logo, colors, and disclaimer, with only the relevant details changing per team.
Why native email tools can't do this well
Google Workspace lets admins append a single organization-wide footer, and Microsoft 365 relies on Exchange transport rules that are cumbersome to maintain per department. Neither gives marketing or IT an easy way to manage many department-specific designs.
Siggly solves this by treating each department as a target group. You design a template once, assign it to a department, and Siggly deploys the correct signature server-side to every matching mailbox — including replies and new messages.