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Government Email Signatures: Compliance Guide
December 1, 2025 5 min read
Sarah Chen
Head of Compliance at Siggly
Government agencies have specific requirements for email communications. Signatures must be official, accessible, and compliant with regulations.
Required Elements
- Full name and official title
- Department/agency name
- Official office address
- Work phone (no personal numbers)
- Official email address
Accessibility Requirements
- Alt text for all images (Section 508)
- Sufficient color contrast
- Screen reader compatibility
- Plain text alternative
Example Signature
Jennifer Adams
Program Manager
Department of Environmental Services
1234 Government Center, Room 456
City, State 12345
T: (555) 123-4567
jadams@gov.state.us
What to Avoid
- Political messaging or endorsements
- Personal social media links
- Promotional content
- Unofficial logos or imagery