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Academic Professionals

Academic Email Signatures for Professors & Researchers

Include your department, research focus, Google Scholar profile, and office hours in a clean signature that works for student emails, peer correspondence, and conference communications.

6,000+
Faculty members across universities
28%
Increase in citation discovery
3 min
Academic signature setup

Designed for Academic Communication

Academic Title & Department

Display your rank (Assistant, Associate, Full Professor), department, and institutional affiliation with proper academic formatting.

Research & Publication Links

Link to your Google Scholar profile, ORCID, ResearchGate, or personal academic website so colleagues and students can find your published work.

Office Hours Display

Show your current office hours and location directly in your signature so students always have this information handy.

Conference-Ready Format

Your signature renders cleanly in plain text and HTML, ensuring it looks professional whether emailing a journal editor or a conference organizer.

Why Your Academic Email Signature Matters

Professors send hundreds of emails each week — to students, colleagues, journal editors, grant committees, and conference organizers. Each of these emails is an opportunity to present your academic identity clearly and make it easy for others to find your work.

A well-structured email signature that includes your Google Scholar link, ORCID, and current research focus can increase citations, spark collaborations, and help students find your office hours without a separate lookup.

Academic Email Signature Essentials

Full name with academic title and rank
Department and university affiliation
Office location and posted office hours
Google Scholar or ORCID profile link
Research interests or lab name
University logo or departmental branding
"I added my Google Scholar link to my Siggly signature and noticed a meaningful uptick in citation alerts within the first semester. Small change, real impact."

Dr. Tomasz Wierzbicki

Associate Professor of Materials Science, Northfield University

Frequently Asked Questions

What should professors include in their email signature?
At minimum, include your full name, academic rank, department, and university affiliation. Add links to your Google Scholar or ORCID profile, list your research lab or focus area, and include your office location and posted office hours.
Can I link to my Google Scholar or ORCID profile?
Yes. Add your Google Scholar, ORCID, ResearchGate, or Academia.edu URL and Siggly renders it as a clean clickable link. This makes it easy for colleagues to discover your published research directly from your email.
How do I display my office hours in my signature?
Add your office hours as a custom field in your signature template. Update them each semester and the change is live immediately across all your email accounts.
Can I use Siggly for my entire department?
Absolutely. Department administrators can create a shared template with university branding and each faculty member gets their own personalized signature with individual details like rank, lab name, and research focus.
Does Siggly work with university email systems?
Siggly supports Microsoft 365 and Google Workspace, which are the two platforms used by the vast majority of universities. Your signature deploys without IT configuration changes.

Start Free

Build an academic email signature that makes your research discoverable and your office hours visible. No cost to begin.