Department Segmentation

The Right Signature for Every Team

Assign tailored email signature templates to departments, teams, offices, or custom groups. Each segment gets its own branding, messaging, and promotional content.

Unlimited

Segments and groups you can create

85%

Less time managing per-department signatures

1-click

To reassign users between segments

Powerful Segmentation Capabilities

Group-Based Assignment

Assign signature templates to Active Directory groups, departments, or custom user segments with a few clicks.

Template Inheritance

Create a base template and let departments override specific sections while keeping core branding consistent.

Rule-Based Routing

Define rules that automatically assign templates based on department, location, job title, or custom attributes.

Targeted Campaigns

Run banner campaigns that only appear in specific department signatures for relevant, targeted messaging.

How Department Segmentation Works

Create Segments

Define segments based on departments, teams, offices, or custom attributes. Import groups from your directory or create them manually.

Assign Templates

Link each segment to a signature template. Customize branding, messaging, and promotional content per group.

Automatic Routing

When employees are added to a segment or change departments, their signature updates automatically to match.

Benefits of Department Segmentation

Tailored Branding

Sales gets a direct booking link, support gets a help desk URL, and marketing gets the latest campaign banner.

Zero Manual Work

Directory sync automatically routes new hires to the correct segment based on their department or team.

Consistent Governance

Core branding and compliance elements stay locked while allowing department-level customization.

"Each of our 8 departments now has a unique signature that reflects their function while staying on brand. Our CEO said it is the most polished our communications have ever looked."

Lisa Nguyen

Head of Communications, Atlas Ventures

Frequently Asked Questions

Can a user belong to multiple segments?

Yes. When a user belongs to multiple segments, you can set priority rules to determine which template they receive. The highest-priority segment wins.

How does segmentation work with directory sync?

Segments can be mapped directly to directory groups or OUs. When someone moves departments in your directory, their signature template updates automatically on the next sync.

Can department admins manage their own templates?

Yes. You can delegate template management to department leads while keeping global branding and compliance controls at the admin level.

Is there a limit to how many segments I can create?

No. You can create as many segments as your organization needs. There is no limit on segments, templates, or assignment rules.

Can I preview what each department signature looks like?

Absolutely. The admin panel lets you preview the signature for any user or department before publishing changes.

Segment Your Signatures by Department

Give every team a tailored email signature that matches their function and audience while maintaining brand consistency.