Approval Workflows

No Signature Goes Live Without Proper Approval

Define multi-step approval chains so every signature change is reviewed by the right people before deployment. Managers, compliance officers, and brand guardians all get their say.

Approval Workflow Features

Multi-Step Approval Chains

Configure sequential or parallel approval steps. Require manager sign-off first, then compliance review, then brand approval before any signature goes live.

Compliance Review Gates

Add mandatory compliance review steps for signatures that contain legal disclaimers, regulatory text, or confidentiality notices.

Staged Rollouts

Deploy approved signatures to a pilot group first, then roll out to the full organization after validation. Catch issues before they reach everyone.

Full Audit Trail

Every approval, rejection, and modification is logged with timestamps and user identity. Export audit logs for compliance reporting.

Email & Slack Notifications

Reviewers receive instant notifications when a signature is pending their approval, with one-click approve or reject actions.

How Approval Workflows Operate

Submit a Change

A template editor or department admin submits a new or modified signature template for approval.

Review Chain Begins

Designated reviewers receive a notification and can preview the signature, leave comments, or request changes.

Approve and Deploy

Once all required approvals are granted, the signature is either deployed automatically or queued for a staged rollout.

Frequently Asked Questions

Can I set different approval chains for different departments?

Yes. Each department or team can have its own approval workflow with different reviewers and approval requirements.

What happens if an approver is unavailable?

You can configure delegate approvers or escalation rules that automatically route pending approvals to a backup reviewer after a configurable timeout.

Can I bypass approval for minor changes?

Yes. Define which types of changes require approval and which can be deployed immediately. For example, phone number updates might skip review while template redesigns require full approval.

Are approval audit logs exportable?

Yes. Export audit logs as CSV or PDF for compliance reporting, internal reviews, or regulatory audits.

Add Governance to Your Signature Process

Ensure every email signature meets your brand and compliance standards before it reaches a single inbox.